Intermediate Contracts Administrator

Report to: President & CEO

Department: Corporate

Location: Calgary Alberta.

Job Purpose

• Update existing master engineering contract when market conditions or project rosters change.
• Audit internal systems for accurate billing to clients
• Laisse with Accounting
• Laisse with Account Managers and Project Managers to ensure the timely availability of information for the preparation of tendering documents

Responsibilities

• Maintain accurate client contract list for projects and track expiry profiles
• Review, draft and summarize Terms & Conditions of contract for execution
• Manage and preparation of rate schedules for accurate billing to clients
• Maintains and drafting pro-forma contracts and documents
• Maintain files on correspondence, change requests, contract amendments, and notices.
• Review commercial proposals to support Project Managers
• Support Business Development, both international and domestic, for proposals and contracts as required
• Complete first invoice review for new clients in our accounting systems to ensure alignment with the contract
• Monitor Accounts Receivable for follow-up with clients and payment
• Review and maintain corporate contracts (Insurance, WCB, etc.) documents as required
• Process contractor requests for progress payment, reviewing for accuracy of the request prior to issuance to cost control.

Skills and Abilities

• Business Administration diploma or Bachelor’s degree in Business, Business law or Accounting background
• A minimum of 5 years of prior contracts management experience in an EPC/EPCM environment
• Demonstrated experience in executing contractual terms and conditions in conjunction with established policies and procedures.
• Be proactive with clients to ensure contract compliance, generation of progress and status reports
• Ability to maintain the current system, procedures, and polices up to date and recommend changes as required
• Familiarity or knowledge of the Canadian Bidding Law, Contract Law, and Tort Law is strongly preferred

Equinox Success Statement

Equinox delivers focused & experienced premium teams customized with the best technical expertise to align with client culture and requirements to ensure successful projects on a repeatable basis.