Contracts Administrator – Intermediate

Full Time
Calgary, AB, Canada
Posted 3 days ago

Intermediate Contracts Administrator

Report to: President & CEO

Department: Corporate

Location: Calgary Alberta.

Job Purpose

  • Update existing master engineering contract when market conditions or project rosters change.
  • Audit internal systems for accurate billing to clients
  • Laisse with Accounting
  • Laisse with Account Managers and Project Managers to ensure the timely availability of information for the preparation of tendering documents


  • Maintain accurate client contract list for projects and track expiry profiles
  • Review, draft and summarize Terms & Conditions of contract for execution
  • Manage and preparation of rate schedules for accurate billing to clients
  • Maintains and drafting pro-forma contracts and documents
  • Maintain files on correspondence, change requests, contract amendments, and notices.
  • Review commercial proposals to support Project Managers
  • Support Business Development, both international and domestic, for proposals and contracts as required
  • Complete first invoice review for new clients in our accounting systems to ensure alignment with the contract
  • Monitor Accounts Receivable for follow-up with clients and payment
  • Review and maintain corporate contracts (Insurance, WCB, etc.) documents as required
  • Process contractor requests for progress payment, reviewing for accuracy of the request prior to issuance to cost control.

Skills and Abilities

  • Business Administration diploma or Bachelor’s degree in Business, Business law or Accounting background
  • A minimum of 5 years of prior contracts management experience in an EPC/EPCM environment
  • Demonstrated experience in executing contractual terms and conditions in conjunction with established policies and procedures.
  • Be proactive with clients to ensure contract compliance, generation of progress and status reports
  • Ability to maintain the current system, procedures, and polices up to date and recommend changes as required
  • Familiarity or knowledge of the Canadian Bidding Law, Contract Law, and Tort Law is strongly preferred

Equinox Success Statement

Equinox delivers focused & experienced premium teams customized with the best technical expertise to align with client culture and requirements to ensure successful projects on a repeatable basis.

Job Features

Job CategoryProject Management

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