Contracts Administrator

Full Time
Calgary, AB, Canada
Posted 3 days ago

Contracts Administrator

Report to: President & CEO

Department: Corporate

Location: Calgary Alberta.

Corporate Profile

Equinox Engineering Ltd. is a Calgary-based EPCM firm. We are a market leader in oil and gas processing specializing in facilities design, implementation and operational assistance for natural gas, conventional and heavy oil projects. Our clients include several of the largest oil & gas producers in Canada and worldwide, and we are currently executing a wide range of sweet gas, sour gas, conventional oil, heavy oil facility and pipeline projects.

Job Purpose

  • Prepare and review master engineering contracts in accordance with the established format(s).
  • Administer contracts in internal systems for acute billing to clients
  • Maintain liaison with Project Managers to ensure the timely availability of technical and other information for the preparation of tendering documents.


  • Review pending invoices (i.e., billing codes, rates, tax etc.) in internal systems for accurate billing to clients
  • Manage and preparation of rate schedules for accurate billing to clients
  • Complete first invoice review for new clients in systems
  • Maintain accurate client contract list for projects and track expiry profiles
  • Review, draft and summarize Terms & Conditions of contract for execution
  • Maintains and drafting pro-forma contracts and documents
  • Monitor Accounts Receivable for follow-up with clients and payment
  • Review and maintain corporate Insurance documents as required
  • Administer the contractual execution of contracts.
  • Maintain logs on correspondence, change requests, contract amendments and notices.
  • Support Business Development, both international and domestic, for proposals and contracts as required
  • Process contractor requests for progress payment, reviewing for accuracy of the request prior to issuance to cost control.
  • Maintain electronic contract files and reporting
  • Review commercial proposals to support Project Managers

Skills and Abilities

  • Business Administration diploma or Bachelor’s degree in Business, , Construction Management, Business law or an equivalent designation
  • EPCM experience is an asset.
  • A minimum of 8 years of prior contracts management experience in an EPC/EPCM environment
  • Demonstrated experience in executing contractual terms and conditions in conjunction with established policies and procedures.
  • A willingness to learn new skills and work both independently and in a team environment.
  • Strong interpersonal communication (both written and oral) skills.
  • Strong analytical and problem-solving skills.
  • Candidate must be able to deal with competing priorities and manage their time appropriately.
  • Demonstrated experience in executing contractual Terms & Conditions in conjunction with established purchasing policies.
  • Be proactive with clients to ensure contract compliance, generation of progress, daily, weekly and other status reports
  • Ability to maintain the current system, procedures, and polices up to date and recommend changes as required.
  • Familiarity or knowledge of the Canadian Bidding Law, Contract Law, and Tort Law is strongly preferred

Equinox Success Statement

Equinox delivers focused & experienced premium teams customized with the best technical expertise to align with client culture and requirements to ensure successful projects on a repeatable basis.

Job Features

Job CategorySupply Chain Management

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