Lead Document Controller – Secondment to Client

Full Time
Calgary, AB, Canada
Posted 2 days ago
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Job Title: Lead, Document Control
Department: Document Control
Reports to: Manager, Document Control
Location: Calgary, Alberta


Equinox Engineering Ltd. is a Calgary-based EPCM firm. We are a market leader in oil and gas processing specializing in facilities design, implementation and operational assistance for natural gas, conventional and heavy oil projects. Our clients include several of the largest oil & gas producers in Canada and worldwide, and we are currently executing a wide range of sweet gas, sour gas, conventional oil, heavy oil facility and pipeline projects.


Summary:
The Lead, Document Control ensures accurate record management of documentation generated by company, third party contractors and suppliers in support of the day-to-day company operation and execution of facility change management, projects and contracts. Documentation includes, but is not limited to: operating procedures and manuals, engineering/technical correspondence and project management files.

Key Responsibilities:
 Coordination of document control activities for junior document control staff.
 Provide guidance and mentorship to staff as to document format, quality, accuracy and timelines.
 Coordinate and work with other document controllers to ensure consistency of process and enforcement of document control procedures.
 Liaise with the project teams to understand work plans and associated service requirements from document control.
 Liaise with contractors, suppliers and internal personnel to ensure that documentation complies with company procedures, metadata requirements, and transfer.
 Client liaison for all external drawing requests and general drawing control inquiries.
 Maintain electronic records for the status of all client drawings.
 Quality control checkpoint for all drawing issue stages.
 Filing, database maintenance and facilitation of squad reviews for vendor drawings.
 Facilitation of squad reviews for internal project drawings.
 Prepare drawing indexes, transmittals and reports.
 Filing and maintenance for project data books.
 Effectively communicate the status of tasks and continuous improvement items to the team.
 Maintain the Project EDMS.
 Maintain procedures and forms for Document Control.


Key Skills:
 Strong leadership skills.
 Strong computer skills, proficiency with Microsoft Office suite.
 Solid understanding of the oil and gas industry.
 Highly motivated team player with excellent communication skills.
 Ability to communicate effectively and build strong relationships with internal and external customers.
 Ability to work in a fast paced deadline driven environment.
 Ability to prioritize work and meet deadlines.
 Confident and clear written and verbal communication skills with the ability to engage with a diverse range of individuals across all levels of the organisation.
 Must be able to handle multiple concurrent projects and work in a fast paced environment.
 Self-motivation and pro-activity are required.

Equinox Success Statement
Equinox delivers focused & experienced premium teams customized with the best technical expertise to align with client culture and requirements to ensure successful projects on a repeatable basis.

Job Features

Job CategoryDocument Control

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