Project Support Administrator – EPCM

Full Time
Calgary, AB, Canada
Posted 2 days ago
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Equinox Engineering Ltd. is a Calgary-based EPCM firm. We are a market leader in oil and gas processing specializing in facilities design, implementation and operational assistance for natural gas, conventional and heavy oil projects. Our clients include several of the largest oil & gas producers in Canada and worldwide, and we are currently executing a wide range of sweet gas, sour gas, conventional oil, heavy oil facility and pipeline projects.

Summary:

Equinox is looking for a Project Support Administrator  to support the engineering and project management teams.  The project support administrator will work closely with the project teams and clients and assist in coordinating project activities and creating/reviewing/formatting project documents. 

Key Responsibilities:

• Welcome clients and visitors and prepare the boardrooms for project meetings
• Take meeting notes and prepare meeting minutes
• Schedule project meetings
• Assist project team in coordinating and tracking the review of project documents
• Review and format project documents to ensure consistency
• Track, format and maintain project documentation and maintain internal document filing systems
• Follow up and act as a liaison with various individuals both internally and externally.
• Travel arrangements for project personnel.
• Coordinating food/catering for meetings if required.

Key Skills:

• Experience supporting multiple levels of staff.
• Excellent spelling, grammar, and writing skills.
• Professional and approachable.
• Ability to interact in a professional and respectful manner.
• Demonstrate excellent oral and written communication skills.
• Quick learner and ability to adapt to changing priorities and multiple demands.
• Creative problem-solving abilities and highly developed communication and interpersonal skills.
• Telephone skills and client focus.
• Excellent organisational skills.

Education and Qualifications:

• Minimum of 5 years Administrative experience / Project Support Admin in Oil and Gas Environment preferred
• Proficient in all Microsoft Office Suite applications with Post Secondary Schooling
• Advanced expertise in Word, Excel, Outlook

Equinox Success Statement:

Equinox delivers focused & experienced premium teams customized with the best technical expertise to align with client culture and requirements to ensure successful projects on a repeatable basis.

Job Features

Job CategoryProject Management

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